Grants and tech
More money in, less time lost
These two are where a small theatre gains the most, so they get their own page.
Grant writing and management
Grants that come in, and stay in good standing
Find
→
Write
→
Win
→
Track
→
Report
→
Renew
I've run this whole loop before. I wrote and won the $630K+ state grant behind Verge Conference.
More money for the mission, without more asks of the board.
A list of grants matched to youth programs, the season and the accessibility expansion, with every deadline on one calendar.
The accessibility expansion gets a funding plan.
Grants lined up behind the accessible lobby and restrooms, alongside the capital campaign.
Funders who want to give again.
Reports in on time and spending that matches the award, so a renewal is an easy yes.
Every grant dollar traceable.
Restricted money tracked from award to spend, ready for the 990 and any review.
The Allen grant, year by year
Year 1
Largest share: facilities and processes. Report.
Year 2
Youth programs. Report.
Year 3
Youth programs. Final report.
$482,784 over three years, tracked monthly as restricted money. I'll set the report dates from the grant agreement once I've read it.
Funders LTWW already knows: Allen Family Philanthropies, ArtsFund, Wildhorse Foundation. Worth a look next: ArtsWA and Blue Mountain Community Foundation.
Tech stack optimization
One tool per job, owned by the theatre
Today
executive.director@ltww.org
Google Workspace, Ludus, Squarespace, GalaBid, Stripe, Mailchimp and Google Forms all route through one inbox and one person.
By month three
Home base
Google Workspace: shared drives, role groups, two-step login
2 admins
Tickets and donors
Ludus
2 admins
Website
Squarespace
2 admins
Events and auction
GalaBid, reviewed for 2027
2 admins
Payments
Stripe
2 admins
Mailchimp
2 admins
Same tools, sorted by job, each with two named people. Anything doing a job twice gets cut.
Lower monthly spend.
Every subscription listed with its cost and owner, and the overlap cut.
Volunteer hours go back to the show.
One place per job, so nothing gets typed in twice.
Fewer security scares.
Two-step login, LTWW-owned accounts, and removing someone's access takes minutes.
One donor list for fundraising.
Ticket buyers, bidders and donors in one place, ready for the next campaign.
I've done this before. I automated member and space management at Kindling, and ran security and business continuity for a 35-person team at Sapere.